Long-term photo storage for the 12-year contractual liability period

Practical steps

1. 1

   Confirm the app's cloud storage is included in the contract, not paid per gigabyte after a year.

2. 2

   Set up a monthly export to your company's own cloud storage. This is your insurance policy.

3. 3

   Monthly export should be a zip of the photo library plus the audit-trail PDF.

4. 4

   Test the restore: pick a 6-month-old export, unzip, confirm the photos open and the audit PDF is readable.

5. 5

   Document the export location in your project handover. The next site manager needs to know where the archive is.

Key takeaways

• The vendor's cloud is not your insurance policy; your own cloud is.
• Monthly export to your own storage, tested every 6 months.
• Document the location for the next site manager. Tribal knowledge is not a contingency plan.